Minimum Version Required: 23.01
Pre-Conditions
The following document assumes the trading partner already has an EDI connection setup with Encompass and/or Non-Encompass RAS.
Steps
Many ABC boards are not able to process EDI files. For this reason, Encompass has partnered with 99 Bottles to help deliver their 894 pre-delivery notices to ABC board customers. We do this by receiving 99 Bottles EDI files (894) and translating them into a CSV file via a Fusion Report. We then send this CSV file to the relevant ABC board.
1. Distributor creates an invoice in their RAS system (both Encompass and non-Encompass distributors are participating in this process).
2. At the appropriate time, the RAS system generates one or more EDI 894 documents and sends these to Encompass, which is process in dsdlink. A single 894 document can contain data for one or more invoices. Example: Documents.
3. 894 processing in dsdlink creates a dsdlink Order/OrderTrans for each invoice called out in the 894 document. When created, the dsdlink Order is set to Status = Received 894 from Distributor.
4. One per day, a scheduled task is executed on dsdlink that will generate a single CSV file containing all the Order/Invoice information from all dsdlink Order where Status = Received 894 from Distributor. Example: dsdlink Orders.
5. CSV file is submitted to 99 Bottles.
6. All dsdlink Orders participating in Step 4 above have their status changed to Status = Sent 894 to Retailer.
Fields And Definitions
EDI (Electronic Data Interchange) - business-to-business exchange of essential organizational documents (Purchase Order, Remittance, etc...).
Exchange Configuration -stores all necessary information relevant to file transfer (Mailbox, ISA IDs, Functional Type, etc…) Example: Exchange Configurations.
Exchange Task - a collection of invoices, pricing exports, etc., packaged into a single file, all of which is documented here.
Best Practices
If something is not going as expected, check first to see if the inbound 894 EDI file was processed successfully. Exchange Task in the warning status will point to data issues in the file data coming from the distributor.
Values that are required (outside of the standard set) in the inbound file that need to be transmitted to 99Bottles/ABC:
Invoice Num (G82_02)
DUNS = 407851000 (G82_03)<br style="box-sizing: inherit; color: #202020; font-family: 'Open S