Minimum Version Required: 25.08
Pre-Conditions
Purchase must be TransType = Inventory or Accounts
PurchaseAdd permission is required to create a new Purchase
PurchaseEdit permission is required to Receive a Purchase
PurchaseConfirm permission is required to Confirm a Purchase
Steps
1. Navigate to the "Purchases" table using the universal search bar
2. Click "Add Purchases"
3. Click "Reverse a Previous Purchase"
4. Enter the PurchaseID or PO Num of the Purchase you want to reverse
5. Click "Search"
6. Confirm the desird purchase results and click "Reverse Purchase"
7. Review the reversal details and click "Receive Shipment"
8. Click "Confirm Bill"
9. Ensure the details are correct, such as total, post date, etc.
10. Click 'Confirm Bill'
11. Once the bill is confirmed, the financial impact will be visible on financial statements and the reversal will be eligible for verification with Accounts Payable Close.
Fields And Definitions
Reversal purchases cannot be edited - they are designed to be an exact, inverse copy of the purchase chosen to be reversed.
Best Practices
This workflow is designed for Verified Purchases. Purchases in a less-than-Verified status should be edited & updated manually. This may require UnConfirming.
If a correction/edit is required, see How to correct a previous Purchase.
Purchases with TransType = Payment should be reversed or corrected via the CheckRuns table (see: How to reverse a Check Run & How to correct a Check Run).
Purchases with TransType = Asset do not need to be reversed, the Asset record can be removed using the Dispose button on the Asset table.