Minimum Version Required: 25.01
Steps
1. Click on Add a Contract Period from the Purchase Contract Edit screen.
2. Enter a Name in the Contract Period field.
3. Enter a Start Date.
4. Enter an End Date.
5. Add the Contract Period by clicking Add.
6. Click the open field in the Product column to search for a product.
You can search by the product name or by the supplier product number.
7. Enter the Quantity you are contracted to purchase.
8. Click the edit pencil next to 'Price per Unit' to enter a per-unit price.
Note: If you are entering a lump sum, move on to the 'Enter lump sum pricing' step (10).
9. Click the open field in the 'Price per Unit' column to enter the unit pricing.
10. To enter a lump sum price for this product, click the edit pencil next to 'Extended price'.
This should be done if the contract terms are total cost per product based.
11. Click the open field in the Extended price column to enter the lump sum pricing.
Price per unit will automatically update based on extended price divided by quantity.
12. Click in the open field in the Product column, below the most recently added product to continue adding additional products.
13. Add Contract Costs to the Contract Period by clicking on Add Contract Cost.
14. Search for the Vendor this contract cost is being paid out to.Vendors can be found by searching the vendor name or using the dropdown menu to scroll.
15. Select the Cost Type.
16. Enter the total contracted cost, for this cost type, for this vendor., in the Amount field.
17. Click Save Changes to finalize the contract period.
Fields And Definitions
Name - This is an alphanumeric field and will only be relevant within the contract. Name this something simple and transparent. If you're contracting bags of malt in 2026, a suggested Contract Period name is "2026MaltBags".
Start Date - This is the date you will begin receiving product, also referred to as the pricing date. This is important because Production Cloud will recognize the contracted costs as the default costs for contracted products.
End Date - This is the latest date you will receive product, also referred to as the fulfillment date. This is important because Production Cloud will recognize the contracted costs as the default costs for contracted products.
Quantity - This is the package quantity, or inventory unit, which is noted underneath the product.
Price Per Unit - Purchase contracts support unit pricing to 6 decimals of precision. The extended price will automatically update based on quantity times unit price.
Contract Cost - Contract costs are explicit costs, not included in the price of the product(s), that are known at contract signing and will apply to all product(s) on the contract.
Vendor - This is almost always a different vendor than you are contracted with.
Cost Type - 'Freight' and 'Other Cost' are the only available selections. The 'Tax' field is an excise-tax-only field that should be automatically calculated.
Best Practices
Contract periods can be updated, edited, and rebalanced later through the 'Edit' button on the Purchase Contract View dashboard.