Minimum Version Required: 19.01
Pre-Conditions
Liability or Compliance need that requires this extra configuration and maintenance.
*It's always easier to maintain and manage 1 invoice and 1 payment.
Steps
Create new company
Create accounts for the new company
Create account mapping
Income Accounts
Inventory Asset Accounts
Deposit Account maps/Bank maps/Deposit Groups
AR account Maps (set Product Group on map)
Create a Mapped Location and link to the AR Account Map
Create Product Type for products that will be sold under this new company
Create a Product Group and add Product Type(S) to the Product Group for Split Invoices
Add Product type to Customer's Product Groups for selling products
Confirm if there is an approval process or state license regulation
Create Split Invoice records for the above Product Group and AR Accounts (AR Accounts will automatically be created if Auto Add To New Customers Split Invoices = TRUE)
(Optional) Create an Invoice Template and set it on the Split Invoice records
Coordinate new company with eCommerce/dsdlink and deposit groups
Confirm split payments or cross-company payment mapping
Turn on System Setting Enable Strict Multi-Company Purchasing
(Optional) If transferring between multiple locations create inventory transfer rules
Confirm how AP and AR will be handled on transfers
If using transfer planner create split invoices for Transfer Customer
Create new exchange configurations with unique sender and receiver IDs for transferring the Hemp products
Link AR and AP Accounts
Fields And Definitions
Mapped Locations - table that allows Encompass to drive different invoice templates and Comany names without having all the extra location controls
Product Groups - Control in Encompass used to know what products need to go on what invoices and where that AR needs to go
Best Practices
Use Encompass Services to have project management and meet timelines, reduce risk that this isn't configured on day 1 and reduce effort as we've done many and have some bulk import tools to create split invoices and ar accounts.