Minimum Version Required: 25.04
Pre-Conditions
Setting 553: Enable Manufacturing, Production Orders & Job Costing set to True
Setting 128: Allow Cross Location Invoices on other Location's Routes. Remittance Invoices omitted from this Setting set to True.
A Location with Location Type = Client Owned. Note: This could be an existing phsyical location where FG inventory is stored or a new virtual location
Route Type with an LS Type = 25, Revenue Recognition, Initial Status = New and Verify Status = Returned or Balanced.
Active Route assigned to the above Route Type and production location.
At least one Suppliers Vendors record created for the Client Owned location (Record with lowest ID will be used for client-owned transfer purchase)
Steps
1. Create a Job against the contract customer. See Fields & Definitions for more info
2. Assign the job to relevant purchases and batches so that the transactions can be tracked from the Jobs Overview dashboard
3. Process purchase orders and production orders per normal process
To create a down payment invoice:
Click the "Create down payment" button to pop open a dialogue
Select Invoice Date
Select down payment amount by clicking one of the preset rates or enter a custom amount
Select Down Payment Product to be used on the customer invoice and to recognize deferred revenue
This will create an invoice in Balanced status. If additional edits are needed, click on the Invoice link and edit per normal procedure. If no edits are needed, this step is complete.
To create a final invoice upon production order completion:
Click Create Final Invoice button
Select Invoice date
Select the products you want to bill your client for
This will create an invoice in New status.
The invoice can then be edited to add pallet or service fees, taxes, etc. Once edits are complete, palletize the invoice and Assign Batch per normal procedure.
Once this invoice meets the Verify Status on the route, a $0 purchase will be created to transfer this inventory to the Client-Owned location where it can be stored until final shipment.
If edits need to be made to the invoice, unload the load sheet, make the needed and edits and reload/return it and the related transfer purchase will automatically update.
To ship the client-owned inventory:
Go to the Load Sheets table and add a load sheet
Select the route assigned to the Client Owned location
Add Invoice, customer and products per normal invoicing procedure
Fields And Definitions
Job is the name of the production run or purchase order submitted by the contracted client.
Job Customer is the contracted client
Job Status represents the status of the job and is manually updates throughout the job lifecycle. Workflow ecommendations:
Keep in New status while the job is being quoted/negotiated
Set to In Progress once raw material/packaging procurement has started or production orders start to be planned
Set to Completed once all production is complete and invoicing has been finalized
Set to Cancelled if the job was never won or if duplicate
Start/End Dates are optional but can be set based on the expected duration of the contract or individual production run.
Job Amount represents the contracted value of the job. This amount is used as the basis for down payment invoices.