Minimum Version Required: 25.02
Steps
How to Add a new Purchase Contract
Purchase Contracts are added to Encompass to streamline the management of official contracts or agreements with vendors, to purchase raw or packaging materials at a specific price over a specific time frame.
1. Navigate to the Purchase Contracts table using the universal search bar.
2. Click on "Add Contracts" at the top.
3. Enter the Contract Number.
4. Enter the ContractName.
5. Select the Vendor.
Either search for the Vendor or select them from the drop-down.
6. Enter the Contract Year. (For reporting purposes only.)
7. Enter the StartDate of the contract.
8. Enter the EndDate of the contract.
9. Click "AddRecord"
Fields And Definitions
* - Required Field
*ContractNum - typically a unique value on the actual contract
*ContractName - may be an internally defined name or agreed upon with the vendor
*Vendor - who the contract is signed with
*ContractYear - the year the contract was signed or updated
*StartDate - the date the terms were agreed to or when the original contract was signed
*EndDate - the date the contract terms run through
Best Practices
After adding the new contract, you'll be redirected to the Purchase Contract Edit dashboard. From there, you can add specific, time-bound information to the Purchase Contract through the Add a Contract Period workflow.