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Auto-Application

Distributor overview of payment Auto-Application methods on credit terms in Encompass (Manual, Same Invoice, Same Amount, Same Day and Amount, Auto-Apply) and when payments get applied. Requires v23.01+.

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Written by Bailey Naas-Thornton

Minimum Version Required: 23.01

Steps

Auto-Application:
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  • Auto-Application is the process by which the system looks at rules set by the user to determine what invoices can be applied
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  • Auto-Application is set on the credit term
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  • Auto-Application occurs on loadsheet return so it can occur before the balancing process
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Auto-Application Methods:


Manual
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  • The system will not auto-apply any amounts and everything must be applied manually.
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Same Invoice
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  • The system will automatically apply any payments that are collected on the same invoice
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Same Amount
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  • The system will automatically apply any payments that are collected that are the exact same amount as an open invoice
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Same Day and Amount
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  • The system will automatically apply any payments that are collected on the same invoice that are the same amount as the invoice
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Auto-Apply
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  • The system will automatically apply all payments from the oldest open invoice to the newest open invoice

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