Minimum Version Required: 24.10
Pre-Conditions
Enable Encompass AP must be set to 'True' (this can be found on the Companies table)
Steps
1. Using the Universal Search Bar, search for 'Accounts Payable Aging'. It will be listed under 'Links'. It can also be found under the Accounting category on the left-hand side of Encompass, labeled Accounts Payable.
2. Select the relevant Columns in the top left of the report settings
3. Select the relevant Filters to the right of the Columns in the report settings
4. Click 'Create Report'
5. If you would like to write off any AP balances, then you can click the 'AP Writeoff' button to the right of 'Create Report'
6. Select the Purchases you would like to write off by clicking the boxes on the right side of any returned row in the report
7. Click 'Generate AP Writeoff Trans'
8. Fill out Date, Shipment Number, and Account details for the writeoff
9. Click 'Generate Transactions'
10. A Shipment and Accounts Purchase will be made for the writeoff transactions
Fields And Definitions
Columns: Represents columns that will be displayed on the report
Filters: Filters out specified data to reduce the size of the report
Create Report: The AP Aging is just a report with additional functionality. This means once Columns and Filters are set or changed, the user will need to click 'Create Report' to create or refresh the report
Export: Once the report has been created, users can export the report columns and rows to XLSX, CSV, or a Web Query View
Save Report: Once the user has created the report customized to their liking, the report can be saved to quickly access later with their custom view
AP Writeoff: Used to initiate to AP Writeoff workflow to clear AP balances
Best Practices
AP Aging is a great tool for batching large AP writeoffs at once. However, individual writeoffs are equally as convenient if needed
AP Aging can provide a quick snapshot for an Accounts Payable department to check the health of their current accounts payable