Minimum Version Required: 22.01
Steps
Encompass stores many types of documents throughout the system, as attachments, for various processes, for sharing, as snapshots, etc...
These documents range from very short lived, to permanent and never deleted.
The Documents table in Encompass keeps track of all documents,
and includes a value for 'SubDir' (sub-directory) that corresponds with the retention policy for each document.
Here are the retention policies for each SubDir:
BrandMasterLogos - kept permanently, and replicated
EDI - kept for 365 days
InvoiceImages - kept permanently, and replicated
S3DashboardCodes - kept permanently, and replicated
S3Images/Images - kept permanently, and replicated
S3KnowledgeIcon - kept permanently, and replicated
S3OCRInvoiceNum - kept permanently, and replicated
S3OCRPurchase - kept permanently, and replicated
S3Spreadsheets - kept permanently, and replicated
S3TaskAttachments/S3Attachments - kept permanently, and replicated
S3UserAvatar - kept permanently, and replicated
S3WCS - kept permanently, and replicated
SupplierMasterLogos - kept permanently, and replicated
S3CallRecordings - kept for 365 days, and replicated
S3VoiceMail - kept for 365 days, and replicated
S3EDI - kept for 180 days
MDN - kept for 365 days
S3DocumentsAudit/DocumentsAudit - kept for 180 days
S3DPSGWorking - kept for 180 days
S3FileImport - kept for 180 days
S3RBDCFileExport - kept for 180 days
S3StateTaxReport - kept for 90 days
FileImport - kept for 30 days
OCRLog - kept for 30 days
S3DSDLink - kept for 30 days
S3EDBLQB - kept for 30 days
S3EWCReportSnapshot - kept for 30 days
S3Logs - kept for 30 days
S3State Tax Reporting - kept for 30 days
S3QBSync - kept for 30 days
S3VoicePickLogs - kept for 30 days
S3FileExport/FileExport - kept for 7 days
S3BEEsExport - kept for 3 days
S3LogisticsTemp - kept for 2 days
S3PDFTemp/PDFTemp - kept for 2 days