Accruing for Goods/Services Received but Not Invoiced (GRNI/SRNI) is an important accounting process to ensure the accuracy of stated assets and liabilities on the balance sheet.

There are automated and manual workflows that can be used to complete this process in Encompass.

Automated Workflow using Accrual Account Maps
​
​

1. Using Universal Search, navigate to "Accrual Account Maps" table.
​
2. Click Add Accrual Account Maps.
​
​3. In the Account field, enter the General Ledger account that should receive the accrued inventory or expense.
​
4. In the Accrual Account field, select the Current Liability account that should receive the cumulative vendor liability.
​
5. Click Add Record.
​
​

Now that the map is configured, an automated routine will run during Accounts Payable Close, to look for any Received purchases that have been posted to the GL Accounts assigned in the Accrual Account Maps with a Receive Date less than or equal the date that Accounts Payable is being closed to. A balanced journal entry with a source of Inventory Accrual will be posted to the general ledger with reversing transactions contained in the journal entry trans.

Note: Table Imports can be used to create many accrual account maps at once. Please contact Support if you need assistance with the importing process.

Manual Acccrual(Requires Integrated Financials subscription)
​
​

1. Using Universal Search, navigate to "Accounts Payable" dashboard and select the Confirming Purchases tab.
​
2. Click the Purchases to Confirm link.
​
3. Users are redirected to the "Purchases" table that is filtered to all purchases in a "Received" status.
​
4. If accruing for a specific financial period (month-end or year-end), add a filter on Receive Date column to view only the purchases orders that were received prior to or on month end (Ex: Receive Date is <= 12/31/2022).
​
5. Review list to ensure there are no purchases that have been invoiced and need to be taken through Purchase Confirmation workflow.
​
6. Once list is confirmed, sum the Open Balance column.
​
​

7. Using Universal Search, navigate to the "Adding Journal Entries" dashboard.
​
8. Create a Manual Journal Entry with a post date = last day of the financial period you are closing.
​
9. Add journal entry trans to post the gross amount from Step 6 to Current Asset and Current Liability accounts of your choosing.