Encompass Technologies

Understanding Journal Entries and Journal Entry Transactions

When the day is closed, Encompass generates Journal Entries based on that day's Invoices, Receipts, and Deposits.

Navigate to the Journal Entries Table

By default, the Journal Entries table only shows new and balanced Journal Entries.

To review Verified entries, update the status filter to Verified.

- By default, the Journal Entries table only shows new and balanced Journal Entries. 
- To review Verified entries, update the status filter to Verified.

1. To review an "AR Receipts" type Journal Entry, click the arrow next to the Journal Entry record.

The overall Journal Entry and the Journal Entry Transactions are then displayed.

These entries are built according to AR Account Maps.

- The overall Journal Entry and the Journal Entry Transactions are then displayed. 
- These entries are built according to AR Account Maps.

2. To view the invoices that make up the Journal Entry, click "AR Receipts" in the Detail column.

The report displays which invoices make up the Journal Entry.

- The report displays which invoices make up the Journal Entry.

3. To review the individual invoices, click the Invoice ID link.

Invoice Trans Journal Entry Invoice Trans type Journal Entries are built according to Income Account Maps and will reflect sales transactions for the day.

1. To review an Invoice Trans Journal Entry, click the arrow next to the Journal Entry record.

Individual Journal Entry Transactions can then be reviewed to determine how the Journal Entry was built.

- Individual Journal Entry Transactions can then be reviewed to determine how the Journal Entry was built.

2. To view details about individual lines on an invoice that influence each Journal Entry Transaction, click Invoice Trans link in the Detail column.

Review the report to understand how individual products on an invoice make up the Journal Entry Trans.

- Review the report to understand how individual products on an invoice make up the Journal Entry Trans.

3. To review or change the mapping that built the entry, click on the Income Account Map ID link.

Deposit Journal Entry Deposit Type Journal Entries move AR Collections from the Undeposited Funds account to the Bank Account according to Deposit Account Maps. 1. To view a Deposit Journal Entry, click the arrow next to the Journal Entry record.

Journal Entry Transactions are then displayed with the amount posted to the bank account, including any deviation that will be posted to the Error Account specified on the Deposit Account Map.

- Journal Entry Transactions are then displayed with the amount posted to the bank account, including any deviation that will be posted to the Error Account specified on the Deposit Account Map.

2. To review the deposit that generated the Journal Entry Trans, click the Deposit link in the Detail column.

Distributor guide to reviewing AR Receipt, Invoice Trans and Deposit journal entries created at day close in Encompass and tracing them to invoices, deposits and account maps. Requires v21.01+.

Understanding Journal Entries and Journal Entry Transactions

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Understanding Journal Entries and Journal Entry Transactions

Minimum Version Required: 21.01

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