Minimum Version Required: 22.10
Pre-Conditions
Correcting something on the Invoice Level after the Loadsheet has been balanced.
Will Need to un-tie the Deposit first.
For Additional Information on the Loadsheet Cycle, Click this Link:
Steps
HOW TO Un-Balance Deposit tied to Invoices
Go to the Deposits Table, Arrow Into the Deposit Tied to the Invoice.
Click Edit, Click Un-Balance.
Un-check the Loadsheet the Deposit is tied to.
Select Save Changes and Exit.
Users should then be able to see the Deposit ID will be NULL.
Un-Balance the Loadsheet
Click Un-Balance Under Cashier.
Under Warehouse User, Click Un-Return to bring it back to Loaded Status.
Arrow Into the necessary Invoice.
Ensure it is Unlocked and make the correct Changes.
To Re-Balance the Loadsheet:
This is where we can determine if we need to recalculate an Invoice or Unchecked Locked Prices to Ensure Proper Pricing is calculated.
Once corrected bring the Loadsheet back to Balanced Status.
Click Return under Warehouse User.
Select the correct Loadsheet and Select "Mark Returned".
This will keep users under the Return Tab and they can Select "Balance" under Cashier which will bring them to Loadsheet Receipts.
When Balancing Ensure the Difference = $0 and Balance Loadsheet
Users can then Re-Balance the Deposits previously attached to the Invoices.
Fields And Definitions
Cashier: Un-Balance
Under the cashier field, click the un-balance button which is used to unbalance a Loadsheet.
Warehouse User: Un-Return
Under the Warehouse User field, click the Un-Return button to Un-Return the Loadsheet.
Warehouse User: Return
Under the Warehouse User field, after loading the loadsheet, there will be a Return button users click to Return the Loadsheet.
Deposit ID: Will Have a Value if the Invoice has been deposited into the bank.
Best Practices
When the Loadsheet is Empty, but has Bin Trans, Best Practice is to take it through the Loadsheet Cycle to Verified.
When the Loadsheet is Empty but has Pallets attached, these can be deleted before deleting the Loadsheet.