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Accounts Receivable Reports and Tools

Link list (no steps) of Encompass AR reports and tools for distributors: AR Aging dashboard uses (write-offs, finance charges, unused credits), daily receipts, overdue customers and payment history reports.

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Written by Bailey Naas-Thornton

Minimum Version Required: 22.01

Steps

Accounts receivable reports and tools
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1. ARAging: this is a dashboard, a report, and a tool. Users can apply filters, save the view, and interact with data. Processes such as AR Write-Offs and manual Statementing are available in this dashboard.
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  • AR Aging: Filter By Product - Quickly show customers that have NSF checks, miscellaneous discounts, or other unique products with outstanding debt.
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  • AR Aging: Min/Max Balance - Use the AR Aging report to find and write off small balances that you do not expect to collect
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  • AR Aging: Finance Charges- Use Finance Charges on outstanding debts to encourage the collection of AR
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  • AR Aging: Account Summary - Unlike Open Invoice Statements, Balance Forward Statements can reflect the AR of a given time period or other criteria for an AR account, giving you greater flexibility to show information to your customers
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  • AR Aging: Total AR by Aging Group - How to use the AR Aging Report to show your total AR, broken out by age groups
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  • AR Aging: Unused Credits - Set up your AR Aging report to only show those credits that have not been applied.
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2. Additional reports: these reports are available to use out of the box or can be edited and saved with additional filters, columns, or other information customized. These can all be found in the Report Library - AR Reports section.
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  • Daily Receipts by Invoice Date - shows your daily receipts, use this to do bank reconciliation.
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  • Overdue Customer Report - shows customers that have an overdue balance. It helps track when and if overdue customers are receiving deliveries.
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  • Payments by Payment Type- shows a detailed breakdown of receipts by Route, Customer, Invoice, and Check Number.
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  • Payment History Report- shows payments made and the invoices they were applied to by the date.
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  • Average Days to Pay - used for finding AR Accounts that historically take a long time to pay or are likely to be delinquent in payment.
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  • Customers with Expired Liquor Licenses but Not on Hold - used for finding customers who have had their liquor license expire but are not on an On Hold Term.
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3.Accounts Receivable Dashboard: this dashboard links to the tables, tools, dashboards, and reports that administrators use most frequently.
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