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AR Aging: Finance Charges

Distributor steps for adding finance charges to overdue AR accounts in Encompass from the AR Aging report. Needs a Finance Charge non-inventory product and a Statement Charge route set up. Requires v22.01+.

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Written by Bailey Naas-Thornton

Minimum Version Required: 22.01

Pre-Conditions

Create Non-Inventoried Product:
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  1. Products table > Add Product
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  2. Product Name = Finance Charge
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  3. Product Type = Non Inventory
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  4. Brand = Misc (or similar non-inventory Brand)
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  5. Package = Misc (or similar non-inventory Package)
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  6. Add Record

Create Route Type:
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  1. Route Types table > Add Route Types
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  2. Route Type = Statement Charge
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  3. Select Default Bin Zone
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  4. Loaded Items Method = All Active Products
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  5. LS Type = Statement Charge
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    - LS Type is the setting that will tell the system to make Routes under this Route Type available for finance charges
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  6. Add Record

Create Route:
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  1. Routes table > Add Routes
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  2. Select active Route Version
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  3. Route Type = Statement Charge
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    - This is the Route Type created above
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  4. Route = Finance Charge
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  5. Select a User
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  6. Activity = Administration
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  7. Add Record

Steps

How to Add a Finance Charge to AR Accounts
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  1. Using Universal Search, navigate to Accounts Receivable Aging Report.
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  2. Filter and and set the Order Bys on the report
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  3. Click Create Report
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  4. Click the Finance Charges Button
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  5. Uncheck any accounts that should not accrue the finance charge
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  6. Click Generate Finance Charges
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  7. Select a Date for this finance charge to accrue on
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  8. Select a Route (The loadsheet type on the route must be set to statement charge and the frequency on the route must be set to manual - See Pre-conditions section)
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  9. Select a Non-inventory Product (This may need to be created if this is the first time going through this process. See Pre-conditions section)
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  10. Enter a finance charge amount to determine the rate the finance charge will accrue
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  11. Click Generate Finance Charge
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  12. Click the link to view the finance charges that were generated

Best Practices

  • A Load Sheet and Invoice are created for the Payment Customer listed on the AR Account.
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  • California Finance Charges have a different workflow and shouldn’t be processed from the AR Aging report.

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