Minimum Version Required: 23.01
Pre-Conditions
Only companies with EnableEncompass AP = True are able to make check runs.
Steps
How to access the Check Runs Table
1. Using Universal search, navigate to Accounts Payable Dashboard
2. Click Check Runs under Processes
Or type Check Runs directly into the Universal Search bar
Or click the Paying Bills tab at the top
How to add a Check Run
1. Click Add Check Runs
2. Fill in all fields that have an asterisk (*)
Start Check Num - only has to be filled in for Printed Checks/Manual Checks
3. Click Add Record
4. Select the Purchases you would like to process payments for using the check boxes
Use the filters to expand or narrow the search
Click Save to keep current progress
Click Balance once finished
5. Review the selected Purchases then click Finish
Fields And Definitions
Date* - Check Run posting date
Status - Status of the Check Run
Purchases Payment Type* - Method of payment
Account* - Bank account to fund payments
Check Run Total - Total dollar amount for Check Run (dependent on the dollar amount of the checks/EFTs selected for payment)
Start Check Num - Beginning check number for printed/manual check(s)
Date Field* - The date for which Purchases are searched by
Start Date* - Beginning date range for Date Field
End Date* - Ending date range for Date Field
Minimum Purchase Status* - Minimum Status of a Purchase to be included in the search
Source* - Purchases or invoices that will be searched
Best Practices
Accurate posting date - For EFT payments, use the date per the bank statement. For manual checks, use the date the check was written. This helps the person doing the Bank Reconciliation find the payments. Printed check dates are typically the same date as the Check Run
Start Check Num - The check number is required for printed/manual checks before balancing the Check Run. Look back at the previous ending check number to get the current starting number
Minimum Purchase Status - Generally recommed to leave as Confirmed to ensure only Confirmed and Verified purchases are included in the initial filter; however, setting to Ordered and Received can be important for vendors that require pre-payment before shipping product or providing a service.
Check for accuracy before balancing - Check Runs CANNOT be Un-Balanced. Review and confirm all the payments are correct. If there is an error after balancing, the specific check(s) must be voided