Minimum Version Required: 22.01
Steps
The purpose of deposit account maps is to determine how Encompass builds the journal entries for receipts transferring from undeposited funds to the bank account. Deposit account maps ensure accurate journal entries are created when deposits are made.
Add New Deposit Account Map
1. Using the Universal Search, navigate to the Deposit Account Maps table
2. Click the Add Deposit Account Maps button
3. Enter values to all required and applicable optional fields displayed in the Add Deposit Account Maps form and click the Add Record button when complete
Fields And Definitions
Deposit Group: A group of different payment types that are physically deposited together
Bank Account: The bank account that funds are being deposited to
Undeposited Account: The account that we are taking deposits from
Deposit Error Account: The account used in the case receipts in Encompass do not match physical receipts or if some of the full deposit amount does not go to the bank (ex. petty cash or bank fees)
Transaction Source: Deposits
Determining Factors:
Company
Deposit Group
Payment Type
Best Practices
Tip: When troubleshooting why a Deposit hit a certain Deposit Account, check to see if the Payment Type was changed on an Invoice after it was balanced.