Minimum Version Required: 23.01
Pre-Conditions
Minimum Requirements of Report or spreadsheet used to import:
InvoiceNum
Additional Optional Fields:
ZeroImportedAccountsRec: When set, it zeroes all imported AR before importing new AR. Turn this on if reimporting.
Recommendations:
CustomerID or CustomerID_Translation: It is recommended to use CustomerID as the preferred field. To join the table Translations to the Customers table, ensure the mapping is established. This field is required if OpenBalance is provided.
OpenBalance: It is recommended to include this field to indicate the remaining balance on the invoice. This field is only applicable to imported invoices.
LocationID or LocationID_Translation: While it is technically possible to run with just InvoiceNum and LocationID, it is recommended to include this field. Without LocationID, the field will serve no purpose.
Date: Although the invoice can function without the Date field, it is highly recommended to include it. Without a Date, the invoice is likely to be recorded on 1/1/2000, which may not reflect the accurate timeline of the transaction.
Steps
System Behavior:
Will open the balance (unapply payment) to the amount mapped in the routine, for a given invoice number/date/customer. If an invoice is not found with the given invoice number/date/customer, then an o.
AR Aging will NOT automatically be available. Wait for the 15 minute sync to sync Invoices then Update Accounts Rec for this report.
Import Invoices First. If AR is imported before, this will cause AR on 1 invoice and the sales on a separate invoice.
Reports - 13140549 ForceSyncForUpdateAccountsRec.
Fields And Definitions
AccountsRec EDBL:
Best used for:
Importing Accounts Receivable for historical purposes
Best Practices
Import routines are an incredibly powerful tool and if used incorrectly, can affect alot of data. Test thoroughly on small data sets before importing.
If running into setup issues or have questions, reach out to Encompass Support.
If users have a complex process that consists of a report and import routines that they do not want to setup? Contact our professional services to team to assist.