Minimum Version Required: 22.01
Pre-Conditions
Invoice Close must be completed before AR and Financial Close.
Ensure that all Load Sheets for the Dates and Locations being closed are in the Balanced status.
Steps
How to Close Invoices
1. Using the Universal Search Bar, navigate to the Daily/Monthly Best Practices dashboard
2. Select the Company from the Dropdown associated with the Location you are closing
By default, the dashboard displays combined information for every Company on the site and the latest Close Dates among the Companies
3. Click Load Sheets to Balance
This directs the user to Load Sheets in the Returned status
4. Click Balance to navigate to the Load Sheet Receipts dashboard
5. Balance Load Sheets that are Returned
6. Return to the Daily/Monthly Best Practices dashboard
7. Click Load Sheets Ready for End of Day
8. Ensure the Balanced Load Sheets are accurate
9. Back in Daily/Monthly Best Practices, Click End of Day
10. In the Invoices section, select a Location
The user can select more than one Location if the current Invoice Close Dates are the same using Shift+Click
11. Select the date in the Select an Invoice Period to Close section
12. Click Close Period
13. Balanced Load Sheets and Invoices are set to Verified
Fields And Definitions
Invoice Close puts all Invoices on Balanced Load Sheets into the Verified Status.
Invoice Close Date - Balanced Load Sheets and Invoices have been Verified through this day.
Invoice Period to Close - The day that Load Sheets and Invoices in Balanced status are Verified. In other words, any Balanced Load Sheets and Invoices from the day after the current Invoice Close Date through the Invoice Period to Close are Verified upon Invoice Close.
Best Practices
Always review Invoice data for accuracy before closing Invoices.
Close Invoices daily or as frequently as possible.
Address any End of Day errors that result from closing Invoices.
Reach out to Support for help resolving End of Day errors resulting from Invoice Close if needed.