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Misapplied Payments: Incorrect AR Account

Distributor steps for fixing a payment applied to the wrong AR account in Encompass: on a new load sheet, use Correct a Previous Invoice to reverse and recreate the invoice, then rebalance. Requires v22.01+.

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Written by Bailey Naas-Thornton

Minimum Version Required: 22.01

Steps

How to Correct a Previous Invoice
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  1. Using Universal Search, navigate to the Load Sheets table
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  2. Click the Add Load Sheet button
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  3. In the Add Load Sheet page, select the Route, Deliveryman, and today’s Date as needed and click the Add Record button when complete
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    ​NOTE: Best practice is to use an Office or an Off-Day Route; it does not need to be the same Route or Deliveryman as the original invoice.
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  4. On the Load Sheet, find the Invoices Sub Table and Click the Add Invoices button
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  5. Scroll to locate and click the Correct a Previous Invoice button
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  6. Enter the Invoice Num of the original Invoice where the Payment was incorrectly entered then click Search
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  7. Click Reverse and Recreate Invoice
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  8. Select the Reason Code for this Invoice Reversal
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  9. Click Load Sheet and you will now have two invoices (a negative and a positive) on the Load Sheet
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  10. Please click the pencil icon for the positive (correction) invoice
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  11. Select your Payment Types
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  12. Clear the Received amount and click on Save Changes
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  13. Click the Load Sheet button then Load, Return, and Balance the Load Sheet
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