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Expense Account Maps

Distributor steps for setting up Expense Account Maps in Encompass so non-inventory products on purchases (fees, expenses) post to the right GL expense account. Requires v22.01+.

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Written by Bailey Naas-Thornton

Minimum Version Required: 22.01

Steps

The purpose of Expense Account Maps is to assign a specific general ledger account to a non-inventory product when that product is used on a purchase. This ensures that the fees or expenses associated with that non-inventory product are mapped to the correct account in the general ledger.
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​How to add Expense Account Maps
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  1. Navigate to ‘Expense Account Maps’ table using the universal search bar.
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  2. Click ‘Add Expense Account Maps’.
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  3. Enter values to all required and applicable optional fields.
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  4. Click the Add Record when completed.

Fields And Definitions

  • *Company - The Company this map is associated with.
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  • Location - The Location this map is associated with.
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  • Product Type - This field is used to define what product type will qualify for the mapping.
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  • Product - This field is used to define what product will qualify for the mapping.
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  • Expense Account - The General Ledger Expense account that will be used for this map.

Transaction Source: Purchases
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​Determining Factors:

  • Company
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  • Location
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  • Product Type
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  • Product

Best Practices

Tip: When troubleshooting why a Purchase hit a certain Expense Account Map, check to see if a Product is mapped for multiple Locations

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