Minimum Version Required: 22.01
Pre-Conditions
Accounts Payable is Enabled (System Setting 453)
Steps
How to close Accounts Payable
1. Using the Universal Search Bar, navigate to the Daily/Monthly Best Practices dashboard.
2. Select a Company from the drop-down.
By default, the dashboard displays combined information for every Company on the site and the latest Close Dates among the Companies.
3. Click Vendor Purchases to Confirm.
This directs the user to Purchases in the Received Status.
4. Confirm Purchases that are Received.
5. Return to the Daily/Monthly Best Practices dashboard.
6. Click Vendor Purchases Ready for End of Day.
7. Ensure the Confirmed Purchases are accurate.
8. Back in Daily/Monthly Best Practices, click End of Day.
9. In the Accounts Payable section, select a Company.
The user can select more than one Company if the current Accounts Payable Close Dates are the same using Shift+Click.
10. Select the date in the Select a Purchases Period to Close section.
11. Click Close Period.
Confirmed Purchases are set to Verified.
Fields And Definitions
Accounts Payable Close Date -Confirmed Purchases have been Verified through this day.
Purchases Period to Close - The day that Purchases in Confirmed status are Verified. In other words, any Confirmed Purchases from the day after the current Accounts Payable Close Datethrough the Purchases Period to close are Verified upon Accounts Payable close.
Best Practices
Always review Purchasing data for accuracy before confirming and closing Accounts Payable.
Close Accounts Payabledaily or as frequently as possible.
Address any End of Day errors that result from closing Accounts Payable.
Reach out to Support for help resolving End of Day errors resulting from Accounts Payable Close as needed.